How do I use the Canon Scanners?

 Objectives: This Document will provide a basic overview of how to use the scanners in the Library to scan and then save files in different formats (.gif, .jpg, .pdf, .txt).

Step 1: Open the CanoScan Toolbox. 

It may already be open or may have to open it using the icon on the desktop or from the start menu. 

Step 2: Using the CanoScan Toolbox

• Choose from among the scan buttons.
• Copy - will send the scan to a printer
• Mail - (not set up for Bethel use because it will not work with webmail - use Save instead.)
• OCR - use for scanning text files that you want placed in Word.  This opens a program called OmniPage that will recognize the text in the image and convert it (Optical Character Recognition).
• Save - allows you to save your file in different formats
• File - creates a pdf version of the file
• Scan-1 & 2 - Scans the image and opens in selected program
  

Step 3: Scanning (using Save)

• Click on the Save button in the CanoScan Toolbox above.
• Choose the appropriate Scan Mode based upon what type of material you are attempting to scan.  
• OCR is best in Black & White

• Chose the Image Quality appropriate for where your image will go. Remember higher quality means larger file size (MB). 

  • Printing, File (pdf), and OCR (text recognition) need higher  dpi (dots per inch) levels, but 300dpi is usually more than adequate. 
  • Color images used in web sites or PowerPoints RARELY need to exceed 150dpi and 75dpi may be entirely adequate.
    

• Chose the Save as type .

  • BMP - bitmap or black and white (PC only)
  • JPEG - good choice for multiple color and grayscale images and photos; also good for web pages 
  • TIFF - good choice for printing as quality and detail is retained, but not all computers have programs that will work with TIFF files.
  • PDF - creates an Adobe Acrobat/Reader file that is easily shared or put into Blackboard, PowerPoint, or Word. PDF files are not editable except for in some programs like Adobe Photoshop Elements etc.
    

• Finally, click the Scan Button

A window should open that either shows the folder where your image is placed or opens another program to allow you to manipulate and save your scan.

*If you would like to use the advanced mode where you can preview and select the area you want to scan, check the box that says "Use the scanner driver to make advanced settings" after selecting save from the toolbar.